DEPOSITS: A 50% deposit is required to secure event date. This deposit is to be paid immediately upon receipt of invoice and will be applied to space rental. If not paid access to space will be denied.
INCIDENTALS/ CLEANING FEE: This incidental/ cleaning deposit fee is intended to cover damages to the property and/or Owner's inventory, missing items, smoking fee, and professional cleaning (if needed). A refundable incidental/cleaning deposit of $300 is required at the time of booking/signing the rental agreement and will be held to cover any additional cleaning costs incurred after the service or rental period. If no issues, deposit will be returned within 3 business days.
ALCOHOL CATERING
Outside food and beverage are allowed. However, the renter accepts all liability and responsibility for all items served and consumed by their guests, associates, vendors, and invitees.
Alcohol beverages are not allowed in the venue, unless provided and served by a licensed and insured bartender. If a bartender will be onsite, all documentation must be received and given to owner no later than 48 hours before the event date. Failure to provide documentation and it is found that alcohol was served on the premises will result in a $300 fine, which will be deducted from incidental deposit.
Renter accepts all liability and responsibility for themselves and all persons in attendance of their event. Please drink responsibly.
Date Changes, Cancellations, and Force Majeure
Should the Renter request a date change after contract signed, The Owner will make a reasonable effort to accommodate the new date depending upon the availability of the venue. The Owner will allow up to 1 reschedule/date change at no additional charge. If an additional change is needed the Renter will be charged a $200 change fee to reschedule event.
In the event of a cancellation, the Renter should notify the Owner, no later than 14 days prior to the event date. Any payments made up to the point of cancellation will not be refunded and considered the property of the Owner. Should the event be canceled after the deadline, the Owner may collect the full fee owed, including any applicable interest that may arise, charged to the payment on file.
Renter understands and agrees that all payments are non-refundable under any circumstances.
Force Majeure: Renter understands that Owner will not be held responsible for failure to provide event services due to emergencies, catastrophes, epidemic, pandemics, outbreaks, or interruptions of public utilities. Owner cannot be held responsible for power outages and problems beyond our control. Owner will allow you to reschedule if possible. Sometimes there are unforeseen problems that might not be resolved in time for your event however, we will do everything within reason to work through issues that may arise.
ACTS OF GOD: Renter understand that Owner will not be held responsible for Acts of God, natural disasters, including resulting damage to persons or property.
Prohibited Items
Renter understands and agrees that the following items are prohibited to be used inside the venue under any circumstances:
Inventory
Renter understands that all items furnished by IN THE EVENT @230 remain the property of IN THE EVENT @230 this includes, but not limited to, tables, chairs, table covers, chair covers, linens, stands, pedestals, and any other fixture properly used to execute your event. Personalized items with event day and/or names will be turned over to the Renter or their authorized representative at the end of the event. Renter understands that they are responsible for the cost of replacement for any damages made to any inventory or properties belonging to IN THE EVENT @230 that are provided for use at the event done in negligence of the Renter and/or guest of Renter.
Confidentiality Agreement
Renter understands that no part of any Owner proposals is authorized or intended by Owner to be copied, reproduced or in any other way used or otherwise disseminated in any form to any person or entity, unless said person or entity has a license to do so.
All unauthorized use of ideas, inspirations, and/or images from the Owner's proposal shall constitute intentional infringement(s) of the Owner's intellectual property and shall further constitute a violation of our trademarks, copyrights, and other rights.
Indemnification
Renter agrees to defend, indemnify, assume liability for and hold Owner harmless from any and all claims, demands, damages, losses, suits, proceedings, penalties, expenses, or other liabilities including attorney fees and court costs, arising out of or resulting from the performance of this contract, regardless of the basis (except for gross negligence on the part of the Owner).
Non-Disparagement/Defamation
Renter and Owner agree now, during and after the culmination of the event, not to disparage or defame Owner in any respect or to make any derogatory comments, whether written or oral, regarding Owner or any of its current or former staff members, contracting parties, it's business or operations.
Promotional Rights
Renter hereby grants Owner the limited perpetual right to use, publish, and exhibit, on the internet, social media sites, and in other publications, any digital images or photographs of the Renter taken at the event and details of the event, solely to promote the Owner's business.
Event Insurance
All renters are required to have Special Event Liability Insurance, which should have a single limit liability of at least $1 Million and general aggregate liability of at least $2 Million. The insurance should name IN THE EVENT @230 LLC as an additional insured. You can obtain insurance through any event insurance company or one of our recommended partner companies, Eventhelper https://www.theeventhelper.com/#ge7676
Alcohol Insurance
If alcohol will be served at the event, the Client must include a Host Liquor Liability Rider in their Special Event Liability Insurance policy. Additionally, if bartender is hired to serve alcohol, a copy of their license and insurance must be submitted to IN THE EVENT @230 LLC at least 48 hours before the event.
After obtaining insurance, please have a copy of the certificate of insurance emailed to BOOK@INTHEEVENTAT230.com at least 48 hours prior to your event.
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